802 Income

802.1 Local, State, and Federal Income

LOCAL, STATE, AND FEDERAL INCOME
 
All income received by the school district shall be classified under the official accounting system and be placed in the hands of the secretary and treasurer of the Board of Directors, to be deposited into the official school district depository or depositories set by the Board in accordance with the laws of the State of Iowa.
 
 
Legal Reference:           Iowa Code Section 291.12;  Chapters 452:  453
 
 
Cross Reference:           802.8    Depository of Funds
 
 
Adopted:  February 10, 1986                
 
Reviewed:   March 8, 1999             
July 19, 2004
February , 2009
February 17, 2014

802.2 Tuition Fees

TUITION FEES
 
The Board of Directors shall, upon the recommendation of the superintendent of schools, adopt at its regular March meeting a schedule of tuition fees for the school district's adult education and summer school programs for the ensuing school year.
 
For nonresident students attending elementary or secondary school during the regular school year, the fee shall be the state cost per student or the district cost per student, whichever is lower.
 
 
Legal References:          Iowa Code Sections 282.6;  282.24;  282.2;  442.4
Iowa Administrative Code 282
Court Cases:  Oshel v. Creston Comm. Sch. Dist. DPI 
 Admin. Doc. 570, 1/8/81; Mt. Hope Sch. Dist. v. Hendrickson,
197 N.W. 47 (Iowa 1924)
 
 
Cross References:          501.6    Nonresident Students
602.11  Adult Education
 
 
Adopted:  February 10, 1986                
 
Reviewed:   March 8, 1999             
July 19, 2004
February , 2009
February 17, 2014

802.3 Educational Material Fees

EDUCATIONAL MATERIAL FEES
 
The superintendent of school or his/her designated officer shall set up the necessary regulations to administer the sale of educational supplies and materials to students of the school.  These regulations shall include the methods used to determine the selling prices of the items to be sold.  The Board of Directors shall officially adopt the regulations governing the sale of supplies and materials.
 
 
Legal Reference:           Attorney General Rulings:  Re Ames Public School Dist., Dec. 22, 1979
 
 
Adopted:  February 10, 1986                
 
Reviewed:   March 8, 1999             
July 19, 2004
February , 2009
February 17, 2014

802.4 Use of School Property and Equipment

USE OF SCHOOL PROPERTY AND EQUIPMENT
 
The superintendent of schools shall establish the necessary regulations governing the use of the school buildings or school-owned equipment by staff and/or by outside groups.  These regulations shall be consistent with the laws of the State of Iowa.  The superintendent shall also set up a schedule of fees for the use of the buildings or equipment; these regulations shall be submitted to the Board of Directors for approval.
 
The Board will permit school equipment to be loaned to staff members when such use is directly related to their employment, and to students when the equipment is to be used in connection with their studies or extra-curricular activities.  Proper controls will be established to ensure the borrower's responsibility for, and return of, all such equipment.
 
 
Legal References:          Iowa Code Sections 29C.12;  29C.12: 98A.2;  98.3;  111A.;  123.46;  278.1(4);  297.9 through 297.11;  300.1
 
 
Cross References:          1004     Use of School Facilities, and all subcodes
1004.9  Loan of School Equipment
 
 
Adopted:  February 10, 1986                
 
Reviewed:   March 8, 1999             
July 19, 2004
February , 2009
February 17, 2014

802.5 Sale of Bonds

SALE OF BONDS
 
The board may conduct an election for the authority to issue bonded indebtedness.  Revenues generated from an approved bond issue shall be used only for the purpose stated on the ballot.  Once the purpose on the ballot is completed, any balance remaining in a capital projects fund may be retained for future capital projects in accordance with the purpose stated on the ballot or any remaining balance may be transferred by board resolution to the debt service fund or the physical plant and equipment levy fund.  Voter approval is required to transfer monies to the general fund from the capital projects fund.
 
Revenues received from the issuing of bonded indebtedness shall be deposited into the capital projects fund.
 
 
Legal References:          Iowa Code §§ 74-76; 278.1;  298;  298A (1997)
 
 
Adopted:  February 10, 1986                
 
Reviewed:   March 8, 1999             
July 19, 2004
February , 2009
February 17, 2014
 
Revised:  December 8, 1997

802.6 Investments

INVESTMENTS
 
School district funds in excess of current needs are invested in compliance with this policy.  The goals of the school district's investment portfolio in order of priority are:
 
        ·        To provide safety of the principal;
        ·        To maintain the necessary liquidity to match expected liabilities; and
        ·        To obtain a reasonable rate of return.
 
In making investments, the school district will exercise the care, skill, prudence and diligence under the circumstances then prevailing that a prudent person acting in a like capacity and familiar with such matters would use to meet the goals of the investment program.
 
School district funds are monies of the school district, including operating funds.  "Operating funds" of the school district are funds which are reasonably expected to be used during a current budget year or within fifteen months of receipt.  When investing operating funds, the investments must mature within three hundred and ninety-seven days or less.  When investing funds other than operating funds, the investments must mature according to the need for the funds.
 
The board authorizes the treasurer to invest funds in excess of current needs in the following investments.
 
        ·        Interest bearing savings, money market, and checking accounts at the school district's authorized depositories;
 
        ·        Iowa Schools Joint Investment Trust Program (ISJIT); and,
 
        ·        Certificates of deposit and other evidences of deposit at federally insured Iowa depository institutions.
 
It is the responsibility of the treasurer to oversee the investment portfolio in compliance with this policy and the law.
 
The treasurer is responsible for reporting to and reviewing with the board at its regular meetings the investment portfolio's performance, transaction activity and current investments. 
 
It is the responsibility of the superintendent to deliver a copy of this policy to the school district's depositories, auditor and outside persons doing investment business with the school district.
 
It will also be the responsibility of the superintendent, in conjunction with the treasurer, to develop a system of investment practices and internal controls over the investment practices.  The investment practices are designed to prevent losses, to document the officers' and employees' responsibility for elements of the investment process and address the capability of the management.
 
Legal Reference:           Iowa Code §§ 11.2, .6; 12.62; 12B.10; 12C; 22.1, .14; 28E.2; 257; 279.29; 283A; 285; 502.701; 633.123 (2001).
 
Cross Reference:           202.5    Treasurer
802       Income
 
Adopted:  January 12, 1987                  
 
Reviewed:   March 8, 1999           
July 19, 2004                          
February , 2009
February 17, 2014
 
Revised:  September 18, 2000
February 16, 2004
 

802.7 Gifts-Grants-Bequests

GIFTS – GRANTS – BEQUESTS
 
The board believes gifts, grants, and bequests to the school district may be accepted when they will further the interests of the school district.  The board will have sole authority to determine whether the gift furthers the interests of the school district. 
 
Gifts, grants, and bequests are approved by the board.  Once it has been approved by the board, a board member or the superintendent may accept the gift on behalf of the school district. 
 
Gifts, grants, and bequests once accepted on behalf of the school district become property of the school district.  Gifts, grants and bequests are administered in accordance with terms, if any, agreed to by the board. 
 
 
Legal Reference:        Iowa Code §§ 279.42; 565.6 (2005)
 
Cross Reference:           221       Gifts to Board of Directors
402.4   Gifts to Employees
508.1   Class or Student Group Gifts
 
 
Adopted:  February 10, 1986    
 
Reviewed:  March 8, 1999                  
July 19, 2004
February  2009
February 17, 2014
 
Revised:  December 18, 2006
 

802.8 Depository of Funds

DEPOSITORY OF FUNDS
 
At the annual meeting, the Board of Directors shall designate by resolution, which shall be entered in the official minutes of the Board, the name and location of the bank or banks selected as the official school district depository or depositories.  The Board shall also designate the maximum amount that may be kept on deposit in each bank.
 
 
Legal Reference:           Iowa Code Sections 279.33;  453.1-453.3;  Chapter 454
 
 
Cross Reference:           204.5    Annual Meeting of the Board
 
 
Adopted:  February 10, 1986                
 
Reviewed:   March 8, 1999             
July 19, 2004
February , 2009
February 17, 2014

802.9 Authorized Use of School District Credit Cards

AUTHORIZED USE OF SCHOOL DISTRICT CREDIT CARDS
 
The Hartley-Melvin-Sanborn Community School Board of Education recognizes the practical uses of school owned credit cards.  The Board hereby authorizes the procurement and use of such credit cards for the following purposes:
 
1)   Expenses related to employee travel including food, lodging, fuel, towing, or vehicle repair; 
 
2)   Payment for on-line computer services; and
 
3)   Procurement of goods valued at less than $250 from vendors with which the district does not have an established line of credit.  No purchase of goods using a school credit card is allowed without a properly executed purchase order.  Receipts for all credit card transactions must be retained and will be verified by the board secretary.  Any lost or stolen card should immediately be reported to the board secretary for cancellation of the card.
 
The district credit cards will be issued to the board secretary who is responsible for providing the cards to school employees when needed.  It shall be the responsibility of the administration to inform staff members of the limits and conditions of credit card use established by this policy. The Board reserves the right to deny payment for credit card purchases beyond the scope authorized by this policy and will seek repayment from the employee using all available means.  Intentional misuse of a school credit card will result in disciplinary action against the school employe
 
 
Adopted:  November 15, 1994              
 
Reviewed:   March 8, 1999             
July 19, 2004
February , 2009
February 17, 2014