804 Reports

804.1 Secretary's Monthly Reports

SECRETARY'S MONTHLY REPORTS
 
The secretary of the Board shall file each month the Board of Directors a financial statement of the preceding month's business.  This statement shall be sent to the members of the Board together with the agenda of the regular monthly Board meeting.
 
 
Legal Reference:           Iowa Code Section 291.7
 
 
Adopted:  February 10, 1986                
 
Reviewed:   March 8, 1999             
July 19, 2004
February , 2009
February 17, 2014

804.2 Treasurer's Annual Report

TREASURER'S ANNUAL REPORT
 
At the regular July Board meeting, the treasurer of the Board shall make an annual report which shall show the amounts of the general fund and the school house fund held over, received, paid out, and on hand, with the several accounts to be separately stated.  The treasurer shall immediately file a copy of this report with the superintendent of the Area Education Agency.
 
 
Legal Reference:           Iowa Code Section  291.15
 
 
Cross References:          202.5    Treasurer of the Board
204.5    Annual Meetings of the Board
 
 
Adopted:  February 10, 1986                
 
Reviewed:   March 8, 1999              
July 19, 2004
February , 2009
February 17, 2014

804.3 Quarterly Financial Report Published

QUARTERLY FINANCIAL REPORT PUBLISHED
 
The Board of Directors shall cause to have published quarterly, in at least one newspaper published in the district, a statement verified by affidavit of the secretary of the Board showing the financial matters of the school district for the previous quarter.  This statement shall include a list of all warrants issued by the Board (except payroll); the names of persons, firms, or corporations receiving the warrants; the amount of each warrant; and the reason for the warrant.
 
 
Legal Reference:           Iowa Code Section,  279.36
 
 
Adopted:  February 10, 1986                
 
Reviewed:   March 8, 1999              
July 19, 2004
February , 2009
February 17, 2014

804.4 Annual Financial Statement, Published

ANNUAL FINANCIAL STATEMENT, PUBLISHED
 
The Board of Directors shall cause to have published, as soon as possible following the annual meeting of each year and in at least one newspaper in the district, a summarized statement verified by affidavit of the secretary of the Board showing the receipts and disbursements of all funds for the preceding fiscal year.  Annual payroll disbursements shall be included in this publication, listing total annual payments to each individual.
 
 
Notes:                
                        (1)        If a consolidated, community , or independent school district has a population of 125,000 or more, the summarized statement is to show the names of persons, firms, or corporations, and the total amount paid to each during the school year.
 
                        (2)        In every other school district, and in districts in which no newspaper is published, the president and secretary of the Board shall file the above statement with the AEA administrator and post copies in three conspicuous places in the district.
 
 
Legal Reference:           Iowa Code Sections 279.32 through 279.34
 
 
Adopted:  February 10, 1986                
 
Reviewed:   March 8, 1999             
July 19, 2004
February , 2009
February 17, 2014

804.4 Annual Financial Statement, Published

ANNUAL FINANCIAL STATEMENT, PUBLISHED
 
The Board of Directors shall cause to have published, as soon as possible following the annual meeting of each year and in at least one newspaper in the district, a summarized statement verified by affidavit of the secretary of the Board showing the receipts and disbursements of all funds for the preceding fiscal year.  Annual payroll disbursements shall be included in this publication, listing total annual payments to each individual.
 
 
Notes:                
                        (1)        If a consolidated, community , or independent school district has a population of 125,000 or more, the summarized statement is to show the names of persons, firms, or corporations, and the total amount paid to each during the school year.
 
                        (2)        In every other school district, and in districts in which no newspaper is published, the president and secretary of the Board shall file the above statement with the AEA administrator and post copies in three conspicuous places in the district.
 
 
Legal Reference:           Iowa Code Sections 279.32 through 279.34
 
 
Adopted:  February 10, 1986                
 
Reviewed:   March 8, 1999             
July 19, 2004
February , 2009
February 17, 2014

804.5 Audits

AUDITS
 
The Board of Directors shall engage an auditing agency to perform an annual audit of the financial affairs of the school district, in accordance with the laws of the State of Iowa.
 
Annual audit reports shall remain on permanent file in the administrative offices of the school district.
 
 
Legal Reference:           Iowa Code Section,  11.18
 
 
Adopted:  February 10, 1986                
 
Reviewed:   March 8, 1999              
July 19, 2004
February , 2009
February 17, 2014