SUPERINTENDENT QUALIFICATIONS, RECRUITMENT, APPOINTMENT
The board will employ a superintendent to serve as the chief executive officer of the board, to conduct the daily operations of the school district, and to implement board policy with the power and duties prescribed by the board and the law.
The board will consider applicants that meet or exceed the standards set by the Iowa Department of Education and the qualifications established in the job description for the superintendent position. In employing a superintendent, the board will consider the qualifications, credentials and records of the applicants without regard to race, color, creed, religion, sex, national origin, age, sexual orientation, gender identity or disability. In keeping with the law, however, the board will consider the veteran status of the applicants. The board will look closely at the training, experience, skill and demonstrated competence of qualified applicants in making its final decision.
In choosing a superintendent, the board will also consider the school district's educational philosophy, financial situation, organizational structure, education programs, and other factors deemed relevant by the board.
The board may contract for assistance in the search for a superintendent.
Legal Reference: 29 U.S.C. §§ 621-634 (2010).
42 U.S.C. §§ 2000e et seq. (2010).
Iowa Code §§ 21.5(1)(i); 35C; 216; 279.8, .20 (2011).
281 I.A.C. 12.4(4).
1980 Op. Att'y Gen. 367.
Cross Reference: 201.3 General Powers and Duties of the Board
301 Administrative Structure
302 Superintendent
Approved: September 16, 1985
Reviewed: March, 1998
March, 2006
June 20, 2011
July 11, 2016
Revised: February 17, 2003
July 16, 2007
January 22, 2013
SUPERINTENDENT CONTRACT AND CONTRACT NONRENEWAL
The length of the contract for employment between the superintendent and the board is determined by the board. The contract will begin on July 1 and end on June 30. The contract will state the terms of employment.
The first two years of a contract issued to a newly employed superintendent is considered a probationary period. The board may waive this period or the probationary period may be extended for an additional year upon the consent of the superintendent. In the event of termination of a probationary or nonprobationary contract, the board will afford the superintendent appropriate due process, including notice by May 15. The superintendent and board may mutually agree to terminate the superintendent's contract at any time.
If a superintendent's contract is not being renewed by the board, the contract will be extended automatically for additional one-year periods beyond the end of its term until it is modified or terminated as mutually agreed to by the parties or until the superintendent's contract is terminated consistent with statutory termination procedures.
It is the responsibility of the board to provide the contract for the superintendent.
If the superintendent wishes to resign, to be released from a contract, or to retire, the superintendent must comply with board policies dealing with retirement, release or resignation.
Legal Reference: Cook v Plainfield Community School District, 301 N.W.2d 771 (Iowa App. 1980).
Board of Education of Fort Madison Community School District v. Youel, 282 N.W.2d 677 (Iowa 1979).
Briggs v Board of Directors of Hinton Community School District, 282 N.W.2d 740 (Iowa 1979).
Luse v. Waco Community School District of Henry Co., 258 Iowa 1087, 141 N.W.2d 607 (1966).
Iowa Code §§ 21.5(1)(i); 279.20, .22-.25 (2001).
281 I.A.C. 12.4(4).
Cross Reference: 302 Superintendent
Previously Code No. 312.1
Approved: January 12, 1987
Reviewed: March 1998
March, 2006
June 20, 2011
July 11, 2016
Revised: October 19, 1992
February 17, 2003
SUPERINTENDENT SALARY AND OTHER COMPENSATION
The board has complete discretion to set the salary of the superintendent. It is the responsibility of the board to set the salary and benefits of the superintendent at a level that will include consideration of, but not be limited to, the economic condition of the school district and the training, experience, skill, and demonstrated competence of the superintendent. The salary is set at the beginning of each contract term.
In addition to the salary and benefits, the superintendent's actual and necessary expenses are paid by the school district when the superintendent is performing work-related duties. It is within the discretion of the board to pay dues to professional organizations for the superintendent.
The board may approve the payment of dues and other benefits or compensation over and above the superintendent's contract. Approval of dues and other benefits or compensation will be included in the records of the board in accordance with board policy.
Legal Reference: Iowa Code §§ 279.8, .20 (2001).
1984 Op. Att'y Gen. 47.
Cross Reference: 302 Superintendent
Approved: February 17, 2003
Reviewed: March 2006
June 20, 2011
July 11, 2016
SUPERINTENDENT DUTIES
The board employs a superintendent of schools to serve as the chief executive officer of the board. The board delegates to the superintendent the authority to implement board policy and to execute decisions made by the board concerning the internal operations of the school district, unless specifically stated otherwise.
The superintendent is responsible for the implementation and execution of board policy and the observance of board policy by employees and students. The superintendent is responsible for overall supervision and discipline of employees and the education program.
In executing the above-stated duties, the superintendent will consider the financial situation of the school district as well as the needs of the students. Specifically the superintendent:
• Interprets and implements all board policies and all state and federal laws relevant to education;
• Supervises, either directly or through delegation, all activities of the school system according to, and consistent with, the policies of the board;
• Represents the board as a liaison between the school district and the community;
• Establishes and maintains a program of public relations to keep the public well-informed of the activities and needs of the school district, effecting a wholesome and cooperative working relationship between the school district and the community;
• Attends and participates in all meetings of the board, except when the superintendent has been excused, and makes recommendations affecting the school district;
• Reports to the board on such matters as deemed material to the understanding and proper management of the school district or as the board may request;
• Assumes responsibility for the overall financial planning of the district and for the preparation of the annual budget, and submits it to the board for review and approval;
• Establishes and maintains efficient procedures and effective controls for all expenditures of school district funds in accordance with the adopted budget, subject to the direction and approval of the board;
• Files, or causes to be filed, all reports required by law;
• Makes recommendations to the board for the selection of employees for the school district;
• Makes and records assignments and transfers of all employees pursuant to their qualifications;
• Employs such employees as may be necessary, within the limits of budgetary provisions and subject to the board's approval;
• Recommends to the board, for final action, the promotion, salary change, demotion, or dismissal of any employee;
• Prescribes rules for the classification and advancement of students, and for the transfer of students from one building to another in accordance with board policies;
• Summons employees of the school district to attend such regular and occasional meetings as are necessary to carry out the education program of the school district;
• Supervises methods of teaching, supervision, and administration in effect in the schools;
• Attends such conventions and conferences as are necessary to keep informed of the latest educational trends;
• Accepts responsibility for the general efficiency of the school system, for the development of the employees, and for the educational growth and welfare of the students;
• Defines educational needs and formulates policies and plans for recommendation to the board;
• Makes administrative decisions necessary for the proper functioning of the school district;
• Responsible for scheduling the use of buildings and grounds by all groups and/or organizations;
• Acts as the purchasing agent for the board, and establishes procedures for the purchase of books, materials and supplies;
• Approves vacation schedules for employees;
• Conducts periodic district administration meetings; and,
• Performs other duties as may be assigned by the board.
• Supervises the establishment or modification of the boundaries of school attendance and transportation areas subject to approval of the board.
• Directs studies of buildings and sites, taking into consideration population trends and the educational and cultural needs of the district in order to ensure timely decisions by the board and the electorate regarding construction and renovation projects.
This list of duties will not act to limit the board's authority and responsibility over the superintendent. In executing these duties and others the board may delegate, the superintendent will consider the school district's financial condition as well as the needs of the students in the school district.
Legal Reference: Iowa Code §§ 279.8, .20, 23A (2001).
281 I.A.C. 12.4(4).
Cross Reference: 301 Administrative Structure
302 Superintendent
Previously Code No. 301.3
Approved: September 16, 1985
Reviewed: March 1998
March 2006
June 20, 2011
July 11, 2016
Revised: February 17, 2003
SUPERINTENDENT EVALUATION
The board will conduct an ongoing evaluation of the superintendent's skills, abilities, and competence. At a minimum, the board will formally evaluate the superintendent on an annual basis. The goal of the superintendent's formal evaluation is to ensure the education program for the students is carried out, promote growth in effective administrative leadership, clarify the superintendent's role, clarify the immediate priorities of the board, and develop a working relationship between the board and the superintendent.
The formal evaluation will be based upon the following principles:
The evaluation criteria will be in writing, clearly stated and mutually agreed upon by the board and the superintendent. The criteria will be related to the job description and the school district's goals;
At a minimum, the evaluation process will be conducted annually at a time agreed upon;
Each board member will have an opportunity to individually evaluate the superintendent, and these individual evaluations will be compiled into an overall evaluation by the entire board;
The superintendent will conduct a self-evaluation prior to discussing the board's evaluation, and the board as a whole will discuss its evaluation with the superintendent;
The board may discuss its evaluation of the superintendent in closed session upon a request from the superintendent and if the board determines its discussion in open session will needlessly and irreparably injure the superintendent's reputation; and,
The individual evaluation by each board member, if individual board members so desire, will not be reviewed by the superintendent. Board members are encouraged to communicate their criticisms and concerns to the superintendent in the closed session. The board president will develop a written summary of the individual evaluations, including both the strengths and the weaknesses of the superintendent, and place it in the superintendent's personnel file to be incorporated into the next cycle of evaluations.
This policy supports and does not preclude the ongoing, informal evaluation of the superintendent's skills, abilities and competence.
Legal Reference: Wedergren v. Board of Directors, 307 N.W.2d 12 (Iowa 1981).
Iowa Code §§ 279.8, .20, .23, .23A (2001).
281 I.A.C. 12.3(4).
Cross Reference: 204.4 Closed Sessions
302 Superintendent
Previously Code No. 301.4
Approved: September 16, 1985
Reviewed: March 1998
March, 2006
June 20, 2011
July 11, 2016
Revised: December 11, 1995
February 17, 2003
SUPERINTENDENT PROFESSIONAL DEVELOPMENT
The board encourages the superintendent to continue professional growth by being involved in professional organizations, attending conferences, continuing education, and participating in other professional activities.
As the task of educating our youth must be a top priority of the communities served by the Hartley-Melvin-Sanborn Community School District, the board of directors recognizes the importance of keeping the administrative team informed on current educational issues, research and trends. To this end each administrator shall develop a systematic plan for professional renewal activities that shall include but not be limited to attendance at:
* Conference Meetings
* annual state conference of the Iowa Association of School Boards,
* attend other area, regional, state or national meetings related to education
To stay abreast of national trends and successful cutting-edge programs, the superintendent shall budget sufficient funds to provide for the participation of all administrators in the activities listed above. In addition, funds shall be provided for two administrators to attend a national educational conference such as NASB, AASB, NASSP, NMLE, NAEP conference every other year.
Administrators are encouraged to represent the successes of the district at area, state and national conferences. Administrators who are presenting a district program at a national conference shall be allowed to attend with full reimbursement. If this occurs during a year the administrator is scheduled to attend a national conference, that conference shall count as his/her conference for the year. Should it fall on a year that administrator is not scheduled to attend a national conference, the administrator shall be allowed to attend the conference without effecting the scheduled rotation.
It is the responsibility of the superintendent to arrange the superintendent's schedule in order to enable attendance at various conferences and events. If a conference or event requires the superintendent to be absent from the office for more than three days, requires overnight travel, or involves unusual expense, the superintendent will bring it to the attention of the board president prior to attending the event.
The superintendent will report to the board after an event.
Previously Code No. 310.1
Approved: May 10, 1993
Reviewed: March 1998
March 2006
June 20, 2011
July 11, 2016
Revised: February 17, 2003
SUPERINTENDENT CIVIC ACTIVITIES
The board encourages the superintendent to be involved in the school district community by belonging to school district community organizations and attending and participating in school district community activities.
It is the responsibility of the superintendent to become involved in school district community activities and events. The board may include a lump sum amount as part of the superintendent's compensation to be used specifically for paying the annual fees of the superintendent for school district community activities and events if, in the board's judgment, the superintendent's participation will further the public purpose of promoting and deriving support for the school district and public education in general. It is within the discretion of the board to pay annual fees for professional organizations and activities.
Legal Reference: Iowa Code § 279.8 (2001).
1990 Op. Att'y Gen. 79.
Cross Reference: 302.3 Superintendent Salary and Other Compensation
Approved: February 17, 2003
Reviewed: March 2006
June 20, 2011
July 11, 2016
SUPERINTENDENT CONSULTING/OUTSIDE EMPLOYMENT
The superintendent's position is considered full-time employment. The board expects the superintendent to give the responsibilities of the position precedence over other employment. The superintendent may accept consulting or outside employment for pay as long as, in the judgment of the board, the work is conducted on the superintendent's personal time and it does not interfere with the performance of the superintendent's duties.
The board reserves the right, however, to request that the superintendent cease the outside employment as a condition of continued employment. The board will give the superintendent thirty days notice to cease outside employment.
Legal Reference: Iowa Code §§ 279.8, .20 (2001).
Cross Reference: 302.2 Superintendent Contract and Contract Nonrenewal
302.4 Superintendent Duties
Adopted: February 17, 2003
Reviewed: March 2006
June 20, 2011
July 11, 2016