SITE SPECIFICATIONS
The Board of Directors shall accept as its minimum standards the site specifications issued by the Iowa State Department of Public Instruction. The Board of Directors may adopt more rigorous standards over and above the State specifications, if such additional requirements are deemed necessary and beneficial to the school district.
Legal References: Iowa Code Section 297.7
Iowa Administrative Code 670-5.9(1)
Adopted: March 10, 1986
Reviewed: February 13, 1995
March 8, 1999
January 19, 2004
March 2009
February 22, 2010
June 28, 2010
October 12, 2015
SELECTION OF AN ARCHITECT
Architects shall be interviewed by the Superintendent and any other relevant personnel he/she may designate. The Superintendent's recommendation shall be presented to the Board of Directors for its consideration and official approval before any architect is hired for a specific project under consideration.
Legal References: Iowa Code Sections 118.16; 118.19; 297.7
Adopted: March 10, 1986
Reviewed: February 13, 1995
March 8, 1999
January 19, 2004
March 2009
February 22, 2010
June 28, 2010
October 12, 2015
EDUCATIONAL SPECIFICATIONS FOR BUILDING
The Superintendent and his/her staff, with the help of consultants, citizen advisory groups, and the Board of Directors, shall prepare educational specifications that will be used by the architect in planning the building. Educational specifications will be formulated in such a way that they will aid and abet the teaching and learning that will take place in the building that is planned.
The educational specifications should provide the architect with an inventory of program requirements, a statement of functional program relationships, a definition of the number and character of classrooms, a description of needed specialized instructional facilities, the educational requirements for such areas as library, outside activity sites, gymnasium, cafeteria, auditorium, administrative suite, teacher and student service facilities, and public service or community service facilities, as well as any other pertinent information that will help the architect visualize what is expected of the proposed new building, building additions, or renovation.
Legal References: Iowa Administrative Code Sections 670-5.9(3); 670-5.9(5) and (6);
670-5.9(8) through(11)
Adopted: March 10, 1986
Reviewed: February 13, 1995
March 8, 1999
January 19, 2004
March 2009
February 22, 2010
June 28, 2010
October 12, 2015
PRELIMINARY BUILDING SPECIFICATIONS
The architect shall proceed with preparation of the preliminary plans and specifications after receiving authorization from the Board of Directors.
The Superintendent shall provide the architect with educational specifications, financial data, and other pertinent information necessary to the architect's planning.
The architect shall make revisions to the plans until a consensus of opinion is reached and approval is given by the Board of Directors.
Legal References: Iowa Administrative Code 670-5.9(3)
Adopted: March 10, 1986
Reviewed: February 13, 1995
March 8, 1999
January 19, 2004
March 2009
February 22, 2010
June 28, 2010
October 12, 2015
AREA EDUCATION AGENCY BOARD RECOMMENDATIONS
In accordance with state law, the Board shall inform the Area Education Agency Board (AEA) of the area in which the school district is located of buildings and site plans. The AEA shall call a meeting of the Board of Directors of the school district proposing the issuance of general obligation bonds, the boards of contiguous districts, and the AEA Board to discuss enrollment trends of the district and solutions to enrollment change problems.
The Board of Directors of this district will consider the recommendations of the AEA Board before setting a date for the election to authorize the issuance of general obligation bonds.
Legal References: Iowa Code Section 297.7
Iowa Administrative Code 670-5.9(1)
Adopted: March 10, 1986
Reviewed: February 13, 1995
March 8, 1999
January 19, 2004
March 2009
February 22, 2010
June 28, 2010
October 12, 2015
FINAL BUILDING SPECIFICATIONS
The architect and/or engineer will present the final construction specifications to the Board for its approval prior to advertisement for bids. The specifications shall include a life cycle cost analysis. These specifications shall have the endorsement of the State Fire Marshal, City/County Engineer, the State Health Department, and the Division for Planning of the State Department of Public Instruction.
Legal References: Iowa Code Sections 118, 297.7; 407.3
Iowa Administrative Code 670-5.9(4)
Attorney General Rulings: O.A.G. (Pillars) May 17, 1974
Court Cases: Cedar Rapids Comm. School District, Linn County v. City of Cedar Rapids, 1961, 252 Iowa 205, 106 N.W. 2d 655
Adopted: March 10, 1986
Reviewed: February 13, 1995
March 8, 1999
January 19, 2004
March 2009
February 22, 2010
June 28, 2010
October 12, 2015
FINANCING SITES AND CONSTRUCTION
The Board of Directors shall, as needed, use any means of financing construction and site purchase provided for under the Code of Iowa. The Board may also use money received from gifts, and money derived from the sale of school buildings and/or sites.
Legal References: Iowa Code Sections 23; 75; 278.1; 279.41; 296; 297.5; 297.22; 298.9; 298.21; 565.6
Attorney General Rulings: O.A.G. 1936, p. 423; O.A.G. (Allen) Nov. 24, 1971; O.A.G. (Pillers) July 30, 1974; O.A.G. 1938, p. 167;O.A.G. July 25, 1979; O.A.G. Nov. 17, 1979; O.A.G. Nov. 20, 1979
Court Cases: Harney v. Clear Creek Comm. School District. 1967, 261 Iowa 315, 154 N.W. 2d 88. Liggett v. Abbott, 1921, 192 IA, 742.185 N.W. 569
Adopted: March 10, 1986
Reviewed: February 13, 1995
March 8, 1999
January 19, 2004
March 2009
February 22, 2010
June 28, 2010
October 12, 2015
CONSTRUCTION CONTRACT BIDDING
The Board of Directors believes the building plans of the district should provide for the most effective and efficient use of public funds in the operation of the district and its education program while allowing a variety of contractors to compete for the project. The Board of Directors supports economic development in Iowa, particularly in the district community. Therefore, all construction contracts shall be made in the district community or in Iowa from Iowa based companies if the bids submitted are comparable in price to those submitted by other bidders and meet the required specifications.
All construction projects undertaken in the name of the district shall be made in accordance with Iowa law and the Board's policies. It shall be the responsibility of the Board of Directors to approve construction contracts.
Except in the case of emergency construction, review of the plans by the Iowa State Department of Education, a public hearing, and competitive sealed bids are required for all construction contracts in excess of $25,000. The Board shall advertise the public hearing in a newspaper designated for official publication in the district at least 10 days prior to the hearing. The Board shall advertise for competitive sealed bids by publishing two notices, the first notice shall be published no later than 15 days prior to the date bids will be received, in a newspaper designated for official publication within the county in which the work is to be done. In the case of emergency construction, a certificate stating the need for it shall be obtained from the area education agency administrator.
The award of construction contract will be made to the lowest responsible bidder based upon total cost considerations, including, but not limited to, the cost of the construction, availability of service and/or repair, and completion date. The Board of Directors shall have the right to reject any or all bids and readvertise. The superintendent of schools shall recommend to the Board with whom the contract should be made. A contract, which has been awarded, may be cancelled by the Board of Directors upon the recommendation of the superintendent of schools, who shall state the reasons for the recommendation to the Board.
Legal References: Iowa Code Chapters 72 and 73 (1985)
Iowa Code Secs. 23.2, 23.18, 297.7 and 297.8 (1985)
Iowa Code Sec. 18.6(9) (as amended by S.F. 2049, 71st G.A. 2d Sess.)
Cross Reference: 803.1 Purchasing and Bidding
902.2/902.3 Request for Improvements/Emergency Repairs
902.9 Life Cycle Analysis
Adopted: January 12, 1987
Reviewed: February 13, 1995
March 8, 1999
January 19, 2004
March 2009
February 22, 2010
June 28, 2010
October 12, 2015