902 Maintenance and Operation

902.1 Maintenance Schedule

MAINTENANCE SCHEDULE

 

The Superintendent of schools--in cooperation with administrative, faculty, and maintenance personnel--shall develop and administer a comprehensive maintenance schedule for the general care and housekeeping of all buildings, equipment, and grounds of the school district.  This schedule shall include provisions establishing the proper lines of authority in carrying out the work.

 

 

Legal Reference:           Iowa Administrative Code 670-5.8(280A)

 

 

Adopted:  March 10, 1986                    

 

Reviewed:   February 13, 1995
March 8, 1999
January 19, 2004
March  2009
February 22, 2010
June 28, 2010
October 12, 2015

902.2/902.3 Request for Improvements/Emergency Repairs

REQUEST FOR IMPROVEMENTS/EMERGENCY REPAIRS

 

Requests for improvements to or repairs of school district property shall, except in emergencies, follow the proper lines of authority and the proper sequence of organization as outlined in the district's maintenance schedule.

 

When an emergency arises that directly affects the learning environment or the safety and welfare of the people in the building, the following shall supersede the official maintenance schedule:

 

                        1.   Any staff member shall do all in his or her power to correct the emergency as                               needs dictate; or

 

                        2.   Any staff member shall, if he or she is unable to correct or control the                                       emergency, immediately report the situation to maintenance staff.

 

When the emergency repairs costing more than $25,000 are necessary to prevent the closing of any school as certified by the Administrator of the Area Education Agency, the legal provisions related to bidding shall not apply.

 

The school district may also petition the state board to receive approval to assess and levy tax and maintain an emergency fund.

 

 

Legal References:          Iowa Code Sections 24.6; 297.8
Attorney General Rulings:  O.A.G. 1925, 1926, p. 444

 

 

Cross References:          803.1    Purchasing and Bidding
901.10  Construction Contract Bidding

 

 

Adopted:  March 10, 1986                    

 

Reviewed:   February 13, 1995
March 8, 1999
January 19, 2004
March  2009
February 22, 2010
June 28, 2010
October 12, 2015

902.4 Hazardous Chemical Risks Right to Know

HAZARDOUS CHEMICAL RISKS RIGHT TO KNOW

 

The Board of Education recognizes the necessity to transmit information by means of a comprehensive hazard communication program, which includes container labeling, material safety data sheets and employee training, and to transmit that program to district employees, the community and to Emergency Response personnel.

 

Therefore, it shall be the policy of the Board of Education to develop and implement a program to comply with the "Right to Know Law and Rules."  The program shall be administered by the Superintendent of Schools or a Designee.

 

Legal Reference:           Iowa Code chapters 88 and 455D

 

 

Adopted:  February 8, 1988                  

 

Reviewed:   February 13, 1995
March 8, 1999
January 19, 2004
March  2009
February 22, 2010
June 28, 2010
October 12, 2015

902.5 Disposition of Obsolete Equipment

DISPOSITION OF OBSOLETE EQUIPMENT

 

It is recommended that whenever any furnishings, equipment, and/or supplies valued at or less than $1,000* have been declared obsolete by the administration, the Superintendent or his/her designee shall be authorized to dispose of such items at the best possible price.  The funds derived from such sales shall be forwarded to the secretary of the Board, who shall credit the proper fund.

 

Whenever any furnishings, equipment, and/or supplies valued at greater than $1,000* but less than twenty-five thousand dollars ($25,000) have been declared obsolete by the administration, the Superintendent shall make a recommendation to the Board on the most  appropriate means to sell or dispose of the property.  If the property is valued at twenty-five thousand dollars ($25,000) or more, the question will be placed on the ballot at a regular or special election.

 

 

* any amount up to $25,000

 

 

Legal Reference:           Iowa Code Sections 297.7;  297.15 through 297.25;  297.41

 

 

Adopted:  March 10, 1986                    

 

Reviewed:   February 13, 1995
March 8, 1999
January 19, 2004
March  2009
February 22, 2010
June 28, 2010
October 12, 2015

902.6 Inventory

INVENTORY

 

An annual inventory of all furniture and other equipment shall be maintained under the supervision of the Superintendent of Schools.  All items of equipment that are not consumable shall be included in the annual inventory.

 

 

Cross Reference:           805.5    Inventory

 

 

Adopted:  March 10, 1986                    

 

Reviewed:   February 13, 1995
March 8, 1999
January 19, 2004
March  2009
February 22, 2010
June 28, 2010
October 12, 2015

902.7 Adaptation for the Handicapped

ADAPTATION FOR THE HANDICAPPED

 

All new buildings will comply with the standards and specifications set forth in federal and state law to ensure that these buildings and facilities are accessible to and function satisfactorily for the handicapped.

 

All remodeling of existing facilities shall comply with the "Standard Specifications for Making Building and Facilities Accessible to and Usable by the Physically Handicapped," on file in the district's administrative offices.

 

 

Legal Reference:           P.L. 94-142, Education For All Handicapped Children Act of 1975
Sec. 504, Vocational Rehabilitation Act of 1973
Iowa Code Chapter 104A
Iowa Administrative Code 670-5.8(280A); 670-5.9(5)
 A.D.A.

 

 

Cross Reference:           602.1    Nondiscrimination on Basis of Sex or Handicap
 602.6    Special Education

 

 

Adopted:  March 10, 1986                    

 

Reviewed:   February 13, 1995
March 8, 1999
January 19, 2004
March  2009
February 22, 2010
June 28, 2010
October 12, 2015

902.8 Means of Escape From Fire

MEANS OF ESCAPE FROM FIRE

 

Every new or remodeled building is to have at least two means of exit from each story, and shall be equipped with fire prevention and fire fighting equipment as outlined in Chapter 103 of the Iowa Code.

 

 

Legal References:          Iowa Code Chapter 103
Court Cases;  Coleman v. Hall, 1968, 161N.W. 2d 329

 

 

Cross Reference:           507.5    Emergency Plans & Drills

 

 

Adopted:  March 10, 1986                    

 

Reviewed:   February 13, 1995
March 8, 1999
January 19, 2004
March  2009
February 22, 2010
June 28, 2010
October 12, 2015

902.85 Smoke-Free Environment

SMOKE-FREE ENVIRONMENT

School district facilities, including school vehicles and school grounds, are off limits for tobacco use, including the use of nicotine products that are not FDA (Food and Drug Administration) approved for tobacco cessation.  This requirement extends to students, employees and visitors.  This policy applies at all times, including school-sponsored and non-school-sponsored events.  Persons failing to abide by this request are required to extinguish their smoking material, dispose of the tobacco/nicotene product, or leave the school district premises immediately.  It is the responsibility of the administration to enforce this policy.

 

 

Legal Reference:           Goals 2000:  Educate America Act, Pub. L. No. 103-227, 108 Stat. 125 (1994).
Iowa Code §§ 142B; 279.8, .9; 297 (2003).

 

 

Cross Reference:           1004.1  Community Use of School Facilities & Equipment

 

 

Adopted:  February 8, 1988               

 

Reviewed:   September 19, 1994     
March 8, 1999                                                                                                       
January 19, 2004
March  2009
February 22, 2010
June 28, 2010
October 12, 2015
March 13, 2017

 

Revised:  October 1989
December 20, 2004
March 13, 2017

902.9 Life Cycle Analysis

LIFE CYCLE ANALYSIS

 

Plans for the construction of all new buildings and plans for major remodeling of existing facilities shall include a "life cycle cost analysis."  The analysis will consider certain costs of owning using and operating a building over its economic life, including but not limited to the following:

 

                        1.   initial costs;

 

                        2.   system repair and replacement costs;

 

                        3.   maintenance costs;

 

                        4.   operating costs, including energy costs;

 

                        5.   salvage value.

 

The "life cycle analysis" shall be approved by the Board of Directors before any contracts for construction or renovation are let.

 

 

Legal Reference:           Iowa Code Chapter 470

 

 

Adopted:  March 10, 1986                    

 

Reviewed:   February 13, 1995
March 8, 1999
January 19, 2004
March  2009
February 22, 2010
June 28, 2010
October 12, 2015

902.10

TROPHY DISPLAY AND RETIREMENT

 

DISPLAY

Trophy cases will be maintained at the High School building.

 

The trophy case inside the main school building doorway will hold all awards and trophies won by HMS High School students for a minimum of one school year.

 

The trophy case outside of the gymnasium will contain all trophies and awards which reflect state recognition or participation by our school and students.  Trophies will remain in this case for perpetuity.

 

This policy will not affect any awards or trophies presently displayed in the HMS Middle School in Sanborn.

 

 

RETIREMENT

At the time of retirement, trophies presently displayed at the high school building in the trophy cases will be listed, inventoried, and advertised in the local newspapers.

 

Those individuals who are interested in acquiring one of those trophies may call or stop in at the high school building to claim the trophy(ies).  After a waiting period of one week, they may be picked up.  If more than one person desires the same trophy, a lottery system will be used in the selection process.

 

If there is no interest shown in a particular trophy(ies) a class representative will be contacted about possible dispersal at the next class reunion.

 

After making every possible effort to contact those who may be interested in the trophies, local businesses will be contacted about displaying them for the public.

 

 

Adopted:  January 9, 1995                    

 

Reviewed:   March 8, 1999              
January 19, 2004
March  2009
February 22, 2010
June 28, 2010
October 12, 2015

 

Revised:  March 15, 2004