AUTHORIZED USE OF SCHOOL DISTRICT CREDIT CARDS
The Hartley-Melvin-Sanborn Community School Board of Education recognizes the practical uses of school owned credit cards. The Board hereby authorizes the procurement and use of such credit cards for the following purposes:
1) Expenses related to employee travel including food, lodging, fuel, towing, or vehicle repair;
2) Payment for on-line computer services; and
3) Procurement of goods valued at less than $250 from vendors with which the district does not have an established line of credit. No purchase of goods using a school credit card is allowed without a properly executed purchase order. Receipts for all credit card transactions must be retained and will be verified by the board secretary. Any lost or stolen card should immediately be reported to the board secretary for cancellation of the card.
The district credit cards will be issued to the board secretary who is responsible for providing the cards to school employees when needed. It shall be the responsibility of the administration to inform staff members of the limits and conditions of credit card use established by this policy. The Board reserves the right to deny payment for credit card purchases beyond the scope authorized by this policy and will seek repayment from the employee using all available means. Intentional misuse of a school credit card will result in disciplinary action against the school employe
Adopted: November 15, 1994
Reviewed: March 8, 1999
July 19, 2004
February , 2009
February 17, 2014