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805.1 Board of Directors' Records

BOARD OF DIRECTORS' RECORDS
 
The secretary of the Board of Directors shall cause to be kept and preserved, according to the schedule below, the following records:
 
TYPE OF RECORD / LENGTH OF PRESERVATION
 
1.   Secretary's financial records / Permanently
2.   Treasurer's financial records / Permanently
3.   Minutes of the Board of Directors / Permanently
4.   Annual audit reports /  Permanently
5.   Annual budget /  Permanently
6.   Permanent record of individual pupil  / Permanently
7.   Records of payment of judgments against the school district / 20 years
8.   Bonds and bond coupons / 10 years
9.   Written contracts / 10 years
10  Canceled warrants, check stubs, bank statements, bills, invoices, and related records / 5 years
 
 
The secretary of the Board shall be required to preserve Board of Directors' records permanently, but is authorized, after microfilming them, or using other electronic copying options, to destroy by burning or shredding any records that have been in his/her custody for three years.  A properly authenticated reproduction of any microfilmed record meets the same legal requirements as the original record.
 
 
Legal References:          Iowa Code Sections 291.6 through 291.11;  Chapter 304
DPI School Officers' Manual, 1982
 
 
Adopted:  February 10, 1986                
 
Reviewed:   March 8, 1999              
July 19, 2004
February , 2009
February 17, 2014