APPROVAL AND PAYMENT FOR GOODS AND SERVICES
The Board of Directors shall issue warrants, upon audit and allowance by the Board, for all just claims against the school district for payment of freight, postage, printing, utilities, travel expenses, and other goods and services, and for payment of salaries pursuant to the terms of written contract entered into by the Board.
Just claims may be paid prior to the regular board meeting for freight, drainage, express, postage, printing, water, light and telephone rents, registration and entry fees, credit card bills as allowed for in board policy, refunds, and for salaries pursuant to the terms of a written contract, including officials’ fees and hot lunch salaries, with approval of board president or vice-president.
All claims and salaries for which warrants have been issued prior to audit and allowance by the Board shall be passed upon by the Board at its first meeting thereafter, and shall be entered on records in the regular minutes of the secretary. Warrants may be signed by the board president or vice-president and co-signed by the board secretary or in his/her absence, the superintendent of schools may co-sign using the board secretary’s signature stamp.
Signature stamps may only be stored and used by the person stamping his/her own signature. All warrants shall include at least one live signature.
* In situations where emergency repairs are needed to prevent the closing of a school, a school district may make repairs of more than $25,000 without advertising for bids. A certificate of prior approval must be secured from the Area Education Agency administrator that the emergency repair is necessary to prevent closing of the school.
Legal Reference: Iowa Code Sections 279.36; 291.8; 291.12; 279.30
Cross References: 802.9 Authorized Use of School District Credit Cards
803.6 Unpaid Warrants
Adopted: February 10, 1986
Reviewed: March 19, 1999
July 19, 2004
February , 2009
February 17, 2014
Revised: November 15, 1994
November 13, 1995
August 12, 1996
November 11, 1996
January 17, 2000
January 15, 2001